Privacy Policy

Effective date: May 25, 2026

Last updated: May 25, 2026

Proximity Telehealth, LLC (“Proximity,” “we,” “us,” or “our”) respects your privacy. This Privacy Policy describes how we collect, use, share, and protect information when you visit proximityschools.com (the “Site”), submit information through our forms, or otherwise interact with us through the Site.

This Privacy Policy applies only to the information collected through this Site. Proximity does not deliver clinical services through this Site and does not collect or process student information, health records, or clinical data here.

1. Information we collect

Through the Site, we collect only the information you voluntarily provide, including:

  • Contact information you submit through our “Request Services” or “Join Our Team” forms (name, title, district or school, email address, phone number)

  • Information you provide in any free-text fields on our forms (e.g., services you are exploring, when you are looking to start)

  • Information you send to us by email, phone, or other direct communication

  • Limited automatic information collected through cookies and analytics tools (such as your IP address, browser type, pages visited, and approximate location)

2. How we use information

We use the information you provide to:

  • Respond to your inquiry about teletherapy services for your school district

  • Evaluate applicants for employment with Proximity

  • Communicate with you about your inquiry or application

  • Improve the Site and our services

  • Comply with legal obligations

3. How we share information

We do not sell, rent, or trade the information you submit through the Site.

We may share information with:

  • Members of our own team who need it to respond to your inquiry or evaluate your application

  • Service providers who help us operate the Site (e.g., hosting, form processing, email)

  • Authorities or other parties when required by law, court order, or to protect our rights

4. Cookies and analytics

The Site uses cookies and similar technologies to recognize repeat visitors, remember preferences, and gather aggregated information about how the Site is used. You can disable cookies through your browser settings; doing so may affect some Site functionality.

5. Security

We use reasonable administrative, technical, and physical safeguards to protect the information you submit through the Site, including transport encryption (HTTPS) on all form submissions. No internet transmission can be guaranteed 100% secure, but we work to protect information consistent with industry best practices.

6. Data retention

We retain information submitted through the Site only as long as needed to respond to your inquiry, evaluate your application, or comply with legal obligations. Application materials for candidates not hired are retained per applicable employment law.

7. Your rights

You may contact us at any time to:

  • Ask what information we have about you

  • Request correction of inaccurate information

  • Request deletion of information you submitted through the Site

  • Opt out of future marketing communications

8. Children’s privacy

This Site is intended for school administrators, clinicians, and other adults. We do not knowingly collect personal information from children through this Site.

9. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. When we do, we will post the updated version on the Site and revise the “Last updated” date above.

10. Contact us

Questions about this Privacy Policy or our privacy practices can be directed to:

Proximity Telehealth, LLC

Phone: (208) 890-7953

Email: info@proximitytelehealth.com